Confidentiality and Safeguarding

YPAC Privacy statement

Privacy notice

Youth Project @ Apostles’ and Cuthbert’s (YPAC Manchester)  is a Limited Company in England and Wales (registration no: 7039253), Registered Charity (no: 1133626).  We receive funding from both Trusts and Statutory organisations that require YPAC Manchester to report to them how we are doing. We only report information which is anonymised such as age, gender, geographical area etc. We do not share information to any other organisation or agency unless we believe there is a risk to a child or young person and in sharing information will reduce or address the risk to the individual. We keep data for a period of time in line with HMRC and Safeguarding requirements.  We endeavour to keep data no longer than 7 years. We will only keep data for longer than 7 years if there is a legitimate reason for doing so.

Data Protection information

“Personal data” is any information that relates to a living individual who can be identified from that information.

“Processing” is any use that is made of personal data, including collecting, storing, amending, disclosing or destroying it.

“Special categories of personal data” means information about an individual’s racial or ethnic origin, political opinions, religious or political beliefs, trade union membership, health, sex life or sexual orientation and biometric data.

“Criminal records data” means information about an individual’s criminal convictions and offences and information relating to criminal allegations and proceedings.


Data Protection principles

The Charity processes personal data in accordance with the following data protection principles:

  • the Charity processes personal data lawfully, fairly and in a transparent manner;
  • the Charity collects personal data only for specified, explicit and legitimate purposes;
  • the Charity processes personal data only where it is adequate, relevant and limited to what is necessary for the purposes of the processing;
  • the Charity keeps accurate personal data and takes all reasonable steps to ensure that inaccurate personal data is rectified or deleted without delay;
  • the Charity retains personal data only for the period necessary for the processing;
  • the Charity adopts appropriate measures to make sure that personal data is secure and is protected against unauthorised or unlawful processing and from accidental loss, destruction or damage.


Your entitlements

The Charity will inform individuals of the reasons for processing their personal data, how it uses such data and the legal basis for processing in its privacy notices. It will not process personal data about individuals for other reasons.

Where the Charity processes special categories of personal data or criminal records data to perform obligations or to exercise rights in employment law, this is done in accordance with the rules relating to special categories of data and criminal records data.

The Charity will update HR-related personal data promptly if an individual advises that their information has changed or is inaccurate.

Personal data gathered during your engagement in activities and sessions is held in the securely (in hard copy or electronic format, or both), and on a data base system. The periods for which the Charity holds personal data are contained in its privacy notices.

Access to your personal data [subject access requests]

You have the right to make a subject access request. If you make such a request, the Charity will tell you:

  • whether or not your data is processed and if so why; the categories of personal data concerned and the source of the data if it is not collected from you;
  • to whom your data may be disclosed, including any recipients located outside the European Economic Area (EEA) and the safeguards that apply to any such transfers;
  • for how long your personal data is stored or how that period is decided;
  • your rights to rectification or erasure of data, or to restrict or object to processing;
  • your right to complain to the Information Commissioner if you think the Charity has failed to comply with your data protection rights; and

The Charity will also provide you with a copy of the personal data undergoing processing. This will normally be in electronic form if you have made the request electronically, unless you request otherwise.

If you want additional copies, the Charity will charge a fee, which will be based on the administrative cost of providing the additional copies.

Other rights

You have a number of other rights in relation to your personal data. You can require the Charity to:

  • rectify inaccurate data;
  • stop processing or erase data if your interests override the Charity’s legitimate grounds for processing data (where the Charity relies on its legitimate interests as a lawful basis for processing data);
  • stop processing or erase data if it is unlawful; and
  • stop processing data for a period if it is inaccurate or if there is a dispute about whether or not your interests override the Charity’s legitimate interests for processing the data.

Your responsibilities

You are responsible for helping the Charity keep your personal data accurate and up to date. You should let the Charity know if personal data provided to the Charity changes, for example, if you change bank or move house.

If you require the full data protection policy please or to make a request to access your data please email or make a written request to YPAC Manchester, St George’s Community Centre, Bothwell Road, Manchester, M40 7NY

Tel 01618345665